P4 GUIDANCE
Before you begin.
Submit preliminary requirements 01–04 before the aircraft inspection.
Registration can typically be completed within 24–48 hours after a successful airworthiness review, provided all required forms, supporting documents and payments have been received.
The airworthiness inspection is valid for 30 days. If registration is not completed within this period, a re-inspection is required.
Non-English documents must include an official translation.
01 / PRELIMINARY REQUIREMENTS Submit items 01–04 before the aircraft inspection. 01 — FORMAL EMAIL REQUEST Email hello@p4registry.com with the aircraft model, serial number, MTOW, target registration date and inspection location. Attach the AFM page confirming MTOW. Nominate three preferred P4 registration marks in priority order. Marks may contain 3–5 alphanumeric characters after P4-. Availability and acceptance will be confirmed by email. Refer to AMC 052, Chapter 2. 02 — INITIATING REGISTRATION Submit A-80 and INS-4.014 to begin registration, due diligence and account setup and request an invoice. Pay the Aircraft Fee and Inspection Fee(s) before inspectors can be assigned; provide proof of payment. 03 — A-80 COMPLIANCE STATEMENT The Ultimate Beneficial Owner (UBO), or an authorized POA holder acting on the UBO’s behalf, must sign. Supply a certified/notarized UBO passport copy, verification of the UBO’s address, verification of the director/manager’s address, and a list of persons/entities holding 25% or greater ownership in the registering company. The guideline’s starred UBO document requirements do not apply to publicly traded companies; refer to page 4 of A-80. 04 — INS-4.014: CERTIFICATE OF REGISTRATION The Managing Director of the nominated registrant company, or an authorized POA holder, must sign. The signature must match the passport. Provide the Certificate of Incorporation/Commercial Registration, Articles/Memorandum of Association or equivalent, Good Standing/Incumbency Certificate and Register of Directors (both no older than 6 months), signatory passport including signature page, and POA with holder passport where applicable. An ICAO 24-bit Mode-S code address is issued upon receipt of the application.
02 / APPLICATION FORMS Complete and sign requirements 05–11. The Managing Director of the nominated registrant company or the Operator’s Nominated Postholders listed in Section C of INS-4.014 must sign these forms. 05 — INS-4.009: APPLICATION FOR A CERTIFICATE OF AIRWORTHINESS. Refer to AUA-RLW. 06 — INS-4.054: NOISE CERTIFICATION APPLICATION. Complete at least three noise levels in Block C and provide supporting documents; see page 2 of the form. 07 — INS-4.064: AIRCRAFT FLIGHT MANUAL ACCEPTANCE APPLICATION. 08 — INS-4.070: AMP COMMITMENT STATEMENT (90-DAY EXEMPTION). Submit a customized Aircraft Maintenance Programme. Refer to AMC 017. 09 — INS-16.007: AVIONICS INSTALLATION LIST. 10 — INS-16.008: ELT REGISTRATION FORM. 11 — INS-16.020: SPECIAL OPERATIONAL APPROVALS, WHERE APPLICABLE. Describe the airworthiness and operations standards in Section C on page 1 according to the aircraft certification basis. Provide operating practices/procedures, pilot training records/certificates, the training programme, and extracts from the Type Certificate, AFM, supplements, STC or modification list proving capability for the requested approvals.
03 / SUPPORTING DOCUMENTATION Prepare requirements 12–18 for registration and certification. 12 — LEASE AND/OR MANAGEMENT AGREEMENTS The management agreement must identify the company holding operational and maintenance control. Provide signatory passports and the Certificate of Incorporation/Commercial Registration, Articles/Memorandum of Association or equivalent, Good Standing/Incumbency Certificate and Register of Directors (both no older than 6 months), and POA with holder passport where applicable. The incorporation, constitutional and Good Standing/Incumbency documents must be issued by the competent government authority. 13 — EXECUTED CERTIFICATE OF INSURANCE Identify the Aruban registration mark, owner/operator and relevant subsidiary or third-party companies. Refer to the DCA minimum insurance policy. 14 — PROOF OF OWNERSHIP Provide the Bill of Sale. 15 — EXPORT CERTIFICATE OF AIRWORTHINESS Provide an Export CoA or equivalent document from the exiting registry, issued within the preceding 60 days. An Export CoA is not required for an aircraft imported from an EASA Member State with an EASA CoA and current ARC. 16 — SIGNED-OFF WORK ORDERS Provide evidence of permanently painted registration marks and installation of the identification plate in accordance with AMC 052, including digital images; Mode-S code programming in the transponder and SatCom; and ELT programming using the DCA codes in the Mode-S letter. 17 — MANUFACTURER PUBLICATIONS SUBSCRIPTIONS Provide evidence of subscriptions with the airframe and powerplant Type Certificate holders for all required manuals/publications. A contract, portal screenshot or confirmation email/letter is acceptable. 18 — DEREGISTRATION OR NON-REGISTRATION LETTER Allow approximately 24–72 hours for the DCA to receive a foreign CAA deregistration notification. Coordinate the transition carefully to minimize the interval between deregistration and registration in Aruba.
04 / MANUALS Prepare the aircraft documentation and compliance statements in requirements 19–22. 19 — COMPLETE AIRCRAFT FLIGHT MANUAL Provide the full AFM, including supplements. 20 — CUSTOMIZED MINIMUM EQUIPMENT LIST Submit a MEL customized to your operation. Refer to AMC 024 for development guidance. 21 — INS-2.012 Submit the Minimum Equipment List Compliance Checklist. 22 — COMPANY MANUALS COMPLIANCE STATEMENT Submit INS-3.056CC certifying that the Operations Manual (OM), Maintenance Control Manual (MCM) and Safety Management System (SMS) comply with AUA-OPS 2. The specific approvals selected on INS-16.020R4 must match the operating procedures declared in Section B, line 21 of the company manuals compliance statement. The operator is responsible for keeping these manuals compliant and completing a new INS-3.056CC whenever operational procedures change. The OM, SMS and MCM do not need to be submitted.
05 / PERSONNEL & MAINTENANCE Arrange the licence validations and maintenance support in requirements 23–25. 23 — FLIGHT CREW LICENCE VALIDATIONS Follow the Flight Crew Licence Validation Guidelines. Submit the operator letter and INS-9.018 application. Refer to AUA-FCL. 24 — MAINTENANCE ENGINEER LICENCE VALIDATIONS Follow the Maintenance Engineer Licence Validation Guidelines. Submit the operator letter and INS-4.026 application. 25 — LINE MAINTENANCE AGREEMENT If item 24 is not satisfied, a line maintenance agreement with an Aruba-approved/validated maintenance organization is required. Our Miami team reviews and processes aircraft registration, certification and inspection documentation for aircraft operated outside Aruba, along with licence validation and maintenance facility applications. After registration, the aircraft may operate with DCA-certified true copies of the original certificates for a maximum of 30 days from issuance while the originals are delivered by courier. Contact hello@p4registry.com | +1 (305) 471-9889