P4 GUIDANCE
Before you begin.
Submit preliminary requirements 01–04 before the aircraft inspection.
Registration can typically be completed within 24–48 hours after a successful airworthiness review, provided all required forms, supporting documents and payments have been received.
The airworthiness inspection is valid for 30 days. If registration is not completed within this period, a re-inspection is required.
Non-English documents must include an official translation.
01–04 | Preliminary requirements For existing Aruba AOC holders • Commercial Registration Guide, Rev.05 01 • Request registration Email hello@p4registry.com with the aircraft model, serial number, requested registration, MTOW, target date and inspection location. Include the AFM page confirming MTOW. Request up to three preferred P4 marks in priority order (3–5 alphanumeric characters); availability and acceptance are confirmed by email. Reference: AMC 052, Chapter 2. 02 • Initiate the process and fees Submit A80 and INS-4.014 and request an invoice. Aircraft and inspection fees must be paid before an inspector is assigned; provide payment confirmation. 03 • A80 compliance statement Provide ultimate beneficial owner (UBO) details, signed by the UBO or an authorised representative with power of attorney. Include a certified/notarised UBO passport, verification of the UBO address, directors’/managers’ addresses and a list of persons or entities holding 5% or more of the registering company. The guide exempts publicly traded companies from the starred UBO supporting requirements; follow the instructions on A80 page 4. 04 • INS-4.014 registration application The Managing Director or authorised attorney signs; the signature must match the passport. Submit incorporation documents, good standing/incumbency and register of directors (both no older than six months), certified/notarised director passport copies and any power of attorney. For nominated airworthiness and operations post holders in Section C1, provide passport and CV; the General Manager requires a passport only. The Mode S code is issued upon receipt.
05–10 | Application forms Complete and sign the forms through the registering company’s Managing Director or the operator’s nominated post holders listed in Section C of INS-4.014, as applicable. 05 • INS-4.009 — Certificate of Airworthiness Apply for the CoA. Reference: AUA-RLW; AMC 012 for aircraft and technical records inspection preparation. 06 • INS-4.054 — Noise Certificate Enter at least three noise levels in Block C and provide the supporting documents required on page 2. 07 • INS-4.064 — Aircraft Flight Manual acceptance Submit the AFM acceptance application. 08 • INS-16.007 — Avionics list Provide the completed aircraft avionics list. 09 • INS-16.008 — ELT registration Submit the emergency locator transmitter registration form. 10 • INS-16.020 — Special operational approvals, if applicable Apply for approvals such as RVSM, MNPS or RNP 4. Complete the applicable airworthiness and operations standards in Section C based on the aircraft’s certification basis. Include operating procedures, pilot training records/certificates and programmes, and evidence of aircraft capability from the type certificate, AFM, supplements, STCs or modification list. References: AUA-OPS 1 and the relevant approval-specific AMC.
11–17 | Aircraft and company documents 11 • Lease or management agreements Identify the company exercising operational and maintenance control. Include incorporation documents, good standing/incumbency and register of directors (no older than six months), signatory passports and powers of attorney where applicable. If ownership is supported by multiple bills of sale, the requirements apply to every selling company. 12 • Insurance certificate Provide an executed certificate showing the Aruban mark, owner/operator and relevant subsidiaries or third parties. Meet the Registry’s minimum insurance requirements. 13 • Bill of sale Provide the bill of sale as proof of ownership. 14 • Export Certificate of Airworthiness Provide an Export CoA or equivalent issued by the previous registry within the preceding 60 days. Imports from an EASA Member State are exempt from the Export CoA requirement when accompanied by an EASA CoA and current ARC. 15 • Completed work orders Provide signed-off work orders and digital photographs showing registration marks and identification plate; confirm Mode S programming in the transponder and SatCom, and ELT programming using the DCA-issued codes. Reference: AMC 052 and the Mode S letter. 16 • Technical publication subscriptions Show current subscriptions to airframe and powerplant type-certificate-holder publications, including required maintenance manuals, service bulletins and AFM. A contract, portal screenshot or confirmation email/letter may be used. 17 • Deregistration or non-registration confirmation Arrange notification from the foreign CAA to the DCA. The guide indicates approximately 24–72 hours for this notification; coordinate closely to minimise the period without nationality.
18–19 | Manuals and approvals 18 • Operator manuals Submit the manuals listed in DD-AOC-F Appendix B for approval. Commercial operations under an Aruban AOC follow AUA-OPS 1 for aeroplanes; use the requirements applicable to your approved operation. 19 • Aircraft Flight Manual Provide the complete AFM, including all applicable supplements. Regulatory references DD-AOC-F — Guide for Air Operator Certification, Appendix B (formal application documents and manuals). AUA-OPS 1 — Commercial Air Transportation (Aeroplanes). AUA-RLW — Airworthiness Regulation. AMC 012 — Maintenance Recordkeeping Instructions and inspection preparation. AMC 052 — Aircraft Registration Marks. Use the Registry’s current regulations and forms pages for the controlling documents. Aircraft registration and inclusion in an operator’s approved AOC/Operations Specifications must be coordinated with DCA; registration alone does not authorise commercial operations.
20–22 | Crew and maintenance 20 • Flight crew licence validation Follow the flight crew validation guidelines, provide the operator’s letter and submit INS-9.018. Reference: AUA-FCL. 21 • Maintenance engineer licence validation Follow the maintenance engineer guidelines, provide the operator’s letter and submit INS-4.026. Reference: AUA-AMTL. Engineer authorisations under this route are for line maintenance only, within the applicable line-maintenance criteria. 22 • Base maintenance agreement Provide a base maintenance agreement with an Aruba-approved or validated maintenance organisation. After registration Certified true copies of the original certificates may be used for a maximum of 30 days from issue while originals are couriered. Need support? The Registry of Aruba’s Miami office assists with registration, certification and aircraft inspections outside Aruba, crew and maintenance validations, and maintenance facility matters. hello@p4registry.com • +1 (305) 471-9889 Source: Commercial Aircraft Registration, Inspection & Certification — Aruba AOC Holders, Rev.05.
Establishing a new AOC? AOC Category F certification is a separate process from aircraft registration under an existing AOC. Phase 1a • Pre-application Submit INS-8.004 and discuss the proposed operation with DCA. DD-AOC-F §4.2. Phase 1b • Economical Authority Submit INS-8.005, business plan and financial evidence. DD-AOC-F §4.3; Aviation Act, Article 13. Phase 2 • Formal application Submit INS-2.008, manuals, compliance statement and schedule of events. DD-AOC-F §4.4 and Appendix B. Phase 3 • Document evaluation DCA reviews manuals and procedures; address findings. DD-AOC-F §4.5. Phase 4 • Demonstration and inspection Demonstrate safe operations and aircraft/facility readiness, including applicable proving flights. DD-AOC-F §4.6 and Section 7. Phase 5 • Certification DCA issues the AOC and Operations Specifications following satisfactory completion. DD-AOC-F §4.7. Commercial aeroplane operations must comply with AUA-OPS 1, including Subpart C. The conditional 24–48-hour aircraft-registration timeframe above does not describe AOC certification. See the Commercial AOC guide in the site menu for more detail.